Careers

Administrative Assistant I

Apply now Job no: 496522
Position type: Full-Time 12-Month
Department: 017500 - Administrative Services
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date:

Salary Grade/Salary Minimum:

11/Minimum: 27,300

Departmental Profile:

The Mississippi State University Extension provides research-based information, educational programs, and technology transfer focused on issues and needs of the people of Mississippi, enabling them to make informed decisions about their economic, social, and cultural well-being. MSU Extension has an Extension Office located in all 82 counties in Mississippi. The Administrative Assistant I will report to the Assistant to the Director and Fiscal Administrator. MSU Extension Administration is located on campus in Bost.

Essential Duties and Responsibilities:

  1. Directs, supervises, and coordinates the administrative function of a complex office.
  2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
  3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
  4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
  5. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
  6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
  7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
  8. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
  9. Interviews, trains, and evaluates subordinate support staff.
  10. All other duties as assigned.


Minimum Qualifications:

Education: High school diploma
Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.

Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort:

*Periodic travel that requires overnight stays.
*Some evening and weekend work required.
* Must have a valid driver's license.
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Apply on-line, attach a cover letter, resume, and three professional references. Review of applications will begin on December 11, 2017.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, sex (including pregnancy and gender identity), national origin, disability status, age, sexual orientation, genetic information, protected veteran status, or any other characteristic protected by law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

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Applications close:

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