Contracts & Grants Specialist

Apply now Job no: 496721
Position type: Full-Time 12-Month
Department: 088800 - FWRC - Director
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Salary Grade/Salary Minimum:

13/Minimum:  33,900

Essential Duties and Responsibilities:

 Provides guidance to faculty and administrative staff in the interpretation of funding agency regulations and requirements providing reference documentation including forms and other required materials, (i.e., Fastlane) to oversee the submission of proposals.
 Guide and facilitate faculty and staff in the development and preparation of research proposals, contracts, sub-contracts and agreements, including budgets and other required documentation.
 Assess and evaluate contract and grant budgets for correct calculation of expenditure categories (i.e. salaries, and salary increases, effort, fringe benefits, indirect costs, materials, and equipment).
 Monitor and review the compilation of proposal submissions by each department, ensuring that the granting agency requirements are followed (i.e. budgeting, formatting, packaging, electronic submissions, proper authorizing signatures secured), and recommends approval or rejection of variations from contract specifications.
 Serves as a liaison between Department, granting agencies, and MSU Office of Sponsored Programs ensuring all proposals meet required guidelines and intended deadlines for submission and addresses issues that may arise during pre- and post- negotiations with appropriate Center and or Department personnel.
 Maintains current knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes and on the impact of changes on funded operations.
 Assist with development of processes and procedures for grants and contracts within the FWRC/MAFES.
 Assist the Director/Associate Director in facilitating and supporting the research through identification of funding opportunities as appropriate to departmental researchers.
 May provide direct training to new administrative personnel and faculty in the area of grants and contracts.
 Monitor, assess and evaluate the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being met; identifies and addresses administrative problems and/or budget changes occurring during the award granting period.
 Maintains and Coordinates receipt of award and contract documentation and funding records for all departments, such as paper and electronic files.
 Develops and maintains specialized reports and systems for recording and tracking grant proposals, awards, and related statistical information.
 May create and distribute standard reports, studies, summaries, and analyses, on a monthly and annual basis and special reports on an as needed basis.
 Provides backup support to faculty in the absence of departmental administrative personnel in the area of grants and contracts.

Minimum Qualifications:

 Bachelor’s degree in related field preferred.
 3-5 years of equivalent experience in management of Contracts and Grants with at least 3 years directly related to the duties and responsibilities specified.
 Any equivalent combination of related experience approved by Human Resources Management.

Preferred Qualifications:

 Working knowledge of the University E&G budget system.
 Thorough knowledge of banner accounting and the procedure to extract information as needed.
 Familiarity with the various requirements and qualifications for the EEO categories of MSU employees from student workers, support staff, professional administrative staff, professional research staff, instructors, rehired retirees and the various faculty positions.
 Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in diverse communities.

Knowledge, Skills, and Abilities:

 An individual in the position should be competent in management of federal, private/foundation, industry and federal-aid research and service accounts. This requires extensive knowledge on federal mandates, OMB exceptions, and different types of research proposal submissions, federal reporting of cost share and time and effort requirements.
 Ability to work diplomatically and effectively with Principal Investigators and departmental staff.
 Ability to work efficiently under pressing deadlines, high volume workflow and stressful situations.
 Highly skilled with computer programs such as Microsoft Excel, Microsoft Word, Microsoft Access, and Adobe Acrobat.
 Ability to communicate effectively, both orally and in writing.
 Ability to organize and coordinate workload containing multiple deadlines.
 Ability to prepare research reports and proposals

Working Conditions and Physical Effort:

 Work is normally performed in a typical interior/office work environment.
 No or very limited physical effort required.
 No or very limited exposure to physical risk.

Restricted Clause:

Position is contingent upon continued availability of funding.

Instructions for Applying:

Please include a cover letter, resume, and transcript with your application.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, sex (including pregnancy and gender identity), national origin, disability status, age, sexual orientation, genetic information, protected veteran status, or any other characteristic protected by law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

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