Salary Grade/Salary Minimum:
The University Libraries provide their communities of users an ongoing, creative and technologically advanced library program.
Area of Specialization:
Thesis & Dissertation Review
Essential Duties and Responsibilities:
1. Responds to patron inquiries regarding thesis or dissertation preparation and formatting. Guidance and instruction to graduate students is provided to achieve successful approval of the document. The approval is shared with the Graduate School as a step toward graduation.
2. Reviews and approves all Electronic Thesis and Dissertations, corresponding with students as necessary to ensure completeness and correctness according to MSU Graduate School Standards.
3. Provides one-on-one consultations and guidance to graduate students. This includes copyright and authors rights information. Ensures adherence to author-determined embargoes.
4. Teaches workshops on formatting, authors rights, and discusses copyright issues. Workshops are taught in the Library, online, and in Orientation sessions for Graduate Students.
5. Charges student Banner accounts with thesis and dissertation fees and monitors invoices provided by the vendor, ProQuest. This vendor is responsible for online access to graduate student electronic thesis and dissertations.
6. Supervises and trains student employees to be receptionist for the Office and answer basic questions if the faculty or professional staff member are working with another student.
7. Enhances brochures, Graduate Student Library Websites, and workshop handouts.
8. Assists the faculty member with outreach to academic departments, graduate coordinators, and student groups by attending departmental meetings, graduate student programs, and orientation sessions. The outcome of this outreach is to get graduate students into the Office early in the process to ensure student success.
9. Other duties as assigned.
The above essential duties are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.
Bachelor's degree with focus area in Communications, Education or a related field, along with 3-5 years of experience.
Knowledge, Skills, and Abilities:
1. Excellent oral and written communication skills.
2. Excellent project and time management skills.
3. Strong understanding Associated Press style;
4. Strong interpersonal communication, organizational, and problem-solving skills
5. Excellent analytical, problem solving, negotiation and follow through skills.
6. Ability to analyze information and communicate that information effectively orally and in writing.
7. Ability to work harmoniously with colleagues as well as with faculty, staff, and students in a busy, changing environment
8. Ability to work independently, perform complex tasks, and manage and prioritize multiple projects
9. Demonstrated commitment to promoting and enhancing diversity
Working Conditions and Physical Effort:
1. No unusual physical requirements. Requires limited lifting of files and records and nearly all work is performed in a comfortable indoor facility.
2. Frequent external imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
3. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands, and using a computer for longer periods of time.
Instructions for Applying:
Please attach a cover letter and resume as well as the complete contact information for at least three professional references.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, sex (including pregnancy and gender identity), national origin, disability status, age, sexual orientation, genetic information, protected veteran status, or any other characteristic protected by law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.