Center Operations Coordinator

Apply now Job no: 499212
Position type: Full-Time 12-Month
Department: 012102 - Human Sciences-Early Years Network
Location: Harrison County
Categories: Professional, Head Start Positions
Position Open Date:

Salary Grade/Minimum Salary:

13/Minimum:  $35,500

Department Profile:

Throughout its history, Mississippi State University-Extension (MSU-ES) has demonstrated a deep and abiding commitment to programs that directly impact young children and their families. In the past decade, MSU-ES has distinguished itself as Mississippi’s premier infrastructural support of high-quality early childhood education.

Area of Specialization:

MSU - Extension Head Start Programs, Harrison County

Essential Duties and Responsibilities:

The Center Operation Coordinator is primarily responsible for achieving the following outcomes for the Head Start program:

• Education: Assist the Educational Leader/Center Director to ensure full implementation of all aspects of the Head Start program’s early learning system, policies/procedures, and tools with the goal of supporting all children to achieve School Readiness Goals.
o Ensure that teachers integrate goals from Individual Education Plans (IEPs) for children with disabilities (in consultation with Mental Health/Disabilities Coordinator).
o Ensure the completion of all required child screenings and assessments, including 45 and 90-day requirements for new children and quarterly progress assessments for all children.
o Ensure that classrooms, gym, and outdoor areas are supplied with developmentally appropriate materials.
o Participate in team meetings, home visits, and community events as needed.

• Family Partnerships: Coordinate with Family Advocates to ensure full implementation of family services and parent involvement (in consultation with the Assistant Director of Health and Family Services & Family Services Coordinators.
o Model strong, positive relationships with families.
o Support Family Advocates to implement all aspects of family services program, including planning monthly Parent Committee meetings.
o Ensure parents are integrally involved in developing the program’s curriculum and approach to child development and education through regular meeting with Policy Council members and others.
o Assist teaching staff in developing a system offering parents opportunities for enhancing and increasing their child observation skills.
o Coordinate training for parents and community members wanting to volunteer in centers.

• Communication & Service Coordination Participate in regular team meetings to ensure effective communication and service coordination.
o Attend local, state and regional initiatives to represent the center and to develop professionally.
o Ensure children’s individual health, nutrition, disabilities or mental health needs are met, through the implementation of referral system, coordination with appropriate coordinators/specialists, and participation in case conferences as necessary.
o Develop a working knowledge of local community resources related to education and transition.
o Actively participate in the Head Start community, including staff meetings, mandated training, committee meetings, and other program-wide functions as needed, including some evening activities.
o Ensure complete and accurate implementation of all required systems for recordkeeping and reporting, including:
 Individual child/family files
 Master binders
 Education portfolios or other documentation of early childhood education services
 In-kind contributions from parents or community members
 Purchasing and tracking of supplies and equipment
 Employee timekeeping
 Employee paid time off
 Child, family & program information in ChildPlus
 Child observations, assessment & planning information in
• Record Keeping & Reporting: Review weekly MBI (managing by information) report and ensure all concerns are addressed in a timely fashion.
o Review quarterly MBO (managing by outcomes) report and ensure all concerns are addressed in a timely fashion.
• Ongoing Monitoring & Self-Assessment: Participate in annual program self-assessment
o Implement all monitoring systems required by MSU-ES, childcare licensing CACFP or other agencies, including daily visual check of indoor & outdoor safety. Monthly or quarterly completion of health & safety monitoring tool
• Program Governance and Leadership: Participate in annual and quarterly planning to set, plan for, and monitor program goals.
o Assist in establishing a focus for the education service area and act to align area’s goals with the strategic direction and needs of the center; ensure that employees in the area understand how their work relates to the center as a whole and the relevant regulations and performance standards.
o Improve quality and effectiveness of education service area and overall organization by initiating, sponsoring and implementing organizational change and by helping others to successfully manage organizational change.
o Promote the consistent exchange of information and a cooperative environment within the leadership of the center.
o Attend parent committees, Policy Council and leadership meetings as needed or requested.
o Ensure teachers and volunteers understand regulations associated with the prevention of occupational disease and injury, including the exercise of universal precautions.
o Recognize that your job description is service area-specific but not limited to: confidentiality, child abuse reporting, attendance and dependability, appropriate dress, customer service and support to all families, prudent use of program resources, and promoting and maintaining safe work environment.

• Operations and Facilities: Serve as operational lead for the center, ensuring compliance with all program policies/procedures and Head Start, licensing or other regulations
o Ensures that facilities, materials, and equipment are safe, appropriate, and conducive to learning and reflective of the different ages and stage of development of each child, including children with disabilities.
o Ensures Center-based environments are free of toxins, such as smoke, lead, pesticides, and herbicides.
o Ensures arrangements and space, as well as types and use of materials and equipment, match grantees identified curriculum.
o Ensures the facilities are accessible to persons with disabilities as required by Section 504 of the Rehabilitation Act.
o Conduct and/or supervise monthly safety checks.
Non-Essential Duties:
• Performs any and all other duties as assigned

Minimum Qualifications:

• Bachelor’s degree in Early Childhood, Child Development or a related field
• Experience in managing operational functions of a preschool program.
• Current driver’s license & reliable form of transportation
• Obtain certification in CPR and First Aid
• Physical exam and background checks are required for this position.
• Must have a valid driver’s license and reliable transportation.
• Travel required locally or long-distance up to 10% of the time for work-related meetings
and functions

Preferred Qualifications:

• Master’s preferred in related field
• Previous experience in the education industry, preferable pre-K or Head Start.
• Bilingual Spanish-English preferred

Knowledge, Skills, and Abilities:

• Knowledge of health and safety licensing requirements (if applicable)
• Ability to interact effectively with people from diverse backgrounds.
• Ability to communicate effectively, verbally and in writing.
• Demonstrated computer literacy skills, using MS Office applications and other basic data
systems including internet navigation.
• Must be honest, dependable and able to meet deadlines.
• Self-motivated and able to work independently.

Working Conditions and Physical Effort

Physical Requirements:
• Ability to sit most of the time with some bending and reaching.
• Ability to stand, walk, and bend periodically.
• Ability to engage in repetitive movement of wrists, hands, and fingers – typing and/or
• Ability to work frequently at close visual range (i.e. preparing and analyzing data and
figures, accounting, transcription, computer terminal, extensive reading).
• Ability to receive and respond to oral communication.
• Able to lift a child weighing 40 pounds, 20 times a day if needed.

Work Environment:
• Work is generally performed in an office environment.
• Noise level in the work environment is moderate to occasionally loud (examples: business
office with computers and printers, light to moderate traffic, human voices).
• Standard office equipment generally used includes:
• Telephone
• Personal Computer (monitor, keyboard, and mouse) or Tablet
• Printer/Photocopy Machine
• Calculator
• Fax Machine

Instructions for Applying:

All applicants must apply online at by submitting: the completed online application, submit a cover letter, resume, three professional references and a current unofficial transcript (with social security numbers removed prior to submission).
An official transcript will be required if selected for employment.

Restricted Clause:

Contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, sex (including pregnancy and gender identity), national origin, disability status, age, sexual orientation, genetic information, protected veteran status, or any other characteristic protected by law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

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