ERSEA Assistant

Apply now Job no: 499217
Position type: Full-Time 12-Month
Department: 012102 - Human Sciences-Early Years Network
Location: Harrison County
Categories: Support Staff, Head Start Positions
Position Open Date:

Salary Grade/Minimum Salary:

9/Minimum:  $23,600

Department Profile:

Throughout its history, Mississippi State University-Extension (MSU-ES) has demonstrated a deep and abiding commitment to programs that directly impact young children and their families. In the past decade, MSU-ES has distinguished itself as Mississippi’s premier infrastructural support of high-quality early childhood education.

Area of Specialization:

MSU - Extension Head Start Programs, Harrison County

Essential Duties and Responsibilities:

• Assure timely follow up on program inquiries and maintain updated tracking system of
potential enrollees
• Follow up and maintain updated tracking system for program phone and walk-in inquiries
• Assist family service leadership with scheduling, planning and coordinating recruitment
activities through the year

• Ensure the eligibility, selection, and enrollment processes adhere to HSPS and Mississippi State University – Extension ISP/PP
• Review all applications received and work directly with families to ensure that all
necessary enrollment/intake forms are completed and obtained in a timely manner for all
children/families assigned to their Center(s).
• Determine the eligibility of children/families, ensuring that all family documentation is
accurate and complete
• Determine family eligibility for extended day services and assist families with completing
child care subsidy applications
• Work with the Family Services Coordinator to enroll children and families based on
selection criteria.
• Maintain an up to date and accurate waitlist of eligible children to enroll in the event of
• Maintain the funded enrollment level, work with FSC to fill vacancies as they occur, and
analyze enrollment data to inform the planning process.
• Keep up to date and knowledgeable of ERSEA requirements that are communicated
through the Office of Head Start communications such as Information Memorandums,
Policy Clarifications and Program Information documents.

• As schedule permits, provide clerical support in attendance entry and follow up
• Assist Family Services Coordinator to track Centers whose ADA falls below 85%, and to
maintain Attendance Action Plans in Master Binder System

• Inform Health and Nutrition Coordinators, MHD, Early Learning and Family Services
Coordinators regarding children with allergies, chronic health conditions or special needs
to assure that medical documentation is received and case conferences occur prior to
• Forward applications upon enrollment to appropriate family service staff member (Family
Advocate, Family Engagement Advocate, Health/Disability Advocate, or Social Worker) for completion of intakes.
• Coordinate with Program Information Analyst to assure that all PIR data is up to date in
data system
• As schedule permits, to assist Family Services staff with family follow-up to secure
documentation for expiring health requirements and health follow up

• Responsible for inputting all application and ERSEA information in data system for all
children who are enrolled or placed on the waitlist, including the scanning of necessary
• Maintain the ERSEA Master Binder, including all recruitment plans and required action
plans regarding attendance.
• Maintain program inquiry tracking through database or other tracking reports
• Submit reports as needed and requested, such as monthly summary tracking reports, etc.
• Participates in assigned meetings, events and training as required.

Non-Essential Duties:
• Performs any and all other duties as assigned.

Minimum Qualifications:

To perform this job successfully, an individual must be able to carry out each essential duty in a satisfactory manner. The job specifications listed below are representative of the education and experience as well as the knowledge, skill and/or ability (KSAs) required.
• Physical exam and background checks are required for this position.
• Travel required locally or long-distance up to 10% of the time for work-related meetings
and functions.
• Must have a valid driver’s license and reliable transportation.

Preferred Qualifications:

• High School Diploma/GED required AA/AS in social work, education or a related field
• Knowledge/Experience of HS Performance Standards preferred
• Bilingual (in Spanish) preferred and may be required for certain service areas to meet the needs of our population

Knowledge, Skills, and Abilities:

• Ability to interact effectively with people from diverse backgrounds.
• Ability to communicate effectively, verbally and in writing.
• Demonstrated computer literacy skills, using MS Office applications and other basic data
systems including internet navigation.
• Detailed, well-organized, and data-driven, with the ability to prioritize and multi-task
• Must be honest, dependable and able to meet deadlines.
• Self-motivated and able to work independently

Working Conditions and Physical Effort

Physical Requirements:
• Ability to sit most of the time with some bending and reaching.
• Ability to stand, walk, and bend periodically.
• Ability to engage in repetitive movement of wrists, hands, and fingers – typing and/or
• Ability to work frequently at close visual range (i.e. preparing and analyzing data and
figures, accounting, transcription, computer terminal, extensive reading).
• Ability to receive and respond to oral communication.
• Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

Work Environment:
• Work is generally performed in an office environment.
• Noise level in the work environment is moderate to occasionally loud (examples: business
office with computers and printers, light to moderate traffic, human voices).
• Standard office equipment generally used includes:
• Telephone
• Personal Computer (monitor, keyboard, and mouse) or Tablet
• Printer/Photocopy Machine
• Calculator
• Fax Machine
• May be required to operate a motor vehicle during the course of duties.

Instructions for Applying:

Instructions for Applying:
All applicants must apply online at by submitting: the completed online application, submit a cover letter, resume, three professional references.

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, sex (including pregnancy and gender identity), national origin, disability status, age, sexual orientation, genetic information, protected veteran status, or any other characteristic protected by law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

Advertised: Central Daylight Time
Applications close:

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