Administrative Assistant I

Apply now Job no: 502058
Position type: Full-Time 12-Month
Department: 193300 - International Institute
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date:

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

1. Oversees MSU’s passport office including maintaining compliance with all regulations dictated by the US State Department for passport offices.
2. Provides frontline information to students for immigration documents and procedures.
3. Coordinates logistics and itineraries for international visitors and guests understanding necessary protocols.
4. Coordinates and leads the administrative function of a complex office.
5. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
6. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
7. Manages cash deposits within the department and assists with other office financial record keeping and processing.
8. Interacts daily with international students and regularly with international visitors and guests.
9. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
10. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
11. Gathers data for inventory reports, prepares or assists in the preparation of the financial reports, and support procurement activities.
12. Manages events calendar for unit and the AVP for International Programs.
13. Coordinates the logistics of unit functions and events.
14. Develops summary reports for the AVP and others in the office.
15. All other duties as assigned.

Minimum Qualifications:

Education: High school diploma

Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.

Substitution allowed:
Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree
2. Experience in an environment with international clients/customers
3. Experience with BANNER

Knowledge, Skills, and Abilities:

Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.
* Front or back office customer/client service experience.
* Ability to work comfortably and effectively with people from all cultures and countries.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply:

Submit application with resume and cover letter.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

Advertised: Central Standard Time
Applications close:

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