Careers

Adminstrative Assistant I

Apply now Job no: 504281
Position type: Full-Time 12-Month
Department: 490103 - PDCA-Planning Design & Constr Admin
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date:

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

1. Directs, supervises, and coordinates the administrative function of a complex office.
2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
5. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
8. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
9. Interviews, trains, and evaluates subordinate support staff.
10. All other duties as assigned.

Minimum Qualifications:

Education: High school diploma or equivalent

Experience (yrs.): 4-6 years of related experience.

Focus of Experience: Clerical or related office setting. Excellent written and verbal communication skills. Working knowledge of word processing, spreadsheet, and database software packages.


Substitution allowed: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.


Knowledge, Skills, and Abilities:

Organizing and coordinating skills. Ability to maintain confidentiality of records and information. Ability to perform simple accounting procedures. Ability to understand and follow specific instructions and procedures. Receptionist skills. Ability to maintain calendars and schedule appointments. Ability to create, compose, and edit written materials. Knowledge of supplies, equipment, and/or services ordering and inventory control. Skill in the use of operating basic office equipment. Records maintenance skills. Word processing and/or data entry skills. Ability to communicate effectively, both orally and in writing.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply:  http://explore.msujobs.msstate.edu/

All interested applicants must apply online at www.msujobs.msstate.edu and complete a Support Staff application.

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Central Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More