University Records Manager

Apply now Job no: 504320
Position type: Full-Time 12-Month
Department: 320100 - General Library
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Position Function:

Mississippi State University Libraries seeks a Records Manager to maintain records retention schedules for departmental units. Reporting to the University Archivist and working in collaboration with the University Records and Retention committee, the Records Manager serves as the main point of contact for University personnel, providing guidance on records retention, assisting departments with maintenance, storage, and disposition of their physical and digital records as well as planning and implementing a records management training and outreach program on campus.

Salary Grade:  14

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

The University Libraries provide their communities of users an ongoing, creative and technologically advanced program.

Essential Duties and Responsibilities:

Primary Responsibilities:
•Plan, manage, and administer the university records management program in compliance with state and federal regulations.
•Respond to inquiries from staff, administrators, and faculty regarding state retention and disposition schedules.
•In conjunction with the University Records and Retention Committee and Digital Archivist, lead development of university records-specific policies and procedures for the collection and preservation of materials in electronic formats.
•Conduct outreach: meet proactively with staff, administrators, and faculty and create and maintain records management training materials.
•Collaborate with University Archivist as necessary to make decisions about access to records and surveying records held by university units.
•In conjunction with the University Records and Retention Committee, develop and implement procedures for transferring campus records to offsite storage or consulting with units about storage options; working with units to coordinate destruction of records.
•Work with University Archivists to coordinate the transfer of permanent institutional records to the Archives.
Other Responsibilities:
•Provide statistics regarding trainings, outreach efforts, and consultations to the University Archivist or Associate Dean of Special Collections.
•Assist in recruiting, training, and overseeing the work of student workers.
•Serve on one or more library committees to serve the needs of the library and its constituencies.
•Performs related duties as assigned.

Minimum Qualifications:

Education: Bachelor’s degree in library/information science, history, or other relevant fields from an accredited program.

Experience: One year of related experience of the duties and responsibilities above.

Preferred Qualifications:

Master’s degree in library/information science, history, or relevant fields from an accredited program. One year of related experience of the duties and responsibilities above.

Experience working in an active university records program.

Experience working with electronic records.

Experience with ArchivesSpace, Archivists’ Toolkit, or other archival management systems.

Certified Records Manager (CRM) certification

Knowledge, Skills, and Abilities:

•Knowledge of records management concepts.
•Knowledge of electronic records management and digital preservation issues.
•Strong commitment to public service and proven ability to work effectively with a diverse population of faculty, staff, student, and community members.
•Evidence of initiative and flexibility with planning and problem-solving.
•Ability to work creatively, collaboratively, and effectively as both a team member and independently.
•Ability to communicate effectively in multiple formats to diverse audiences.

Working Conditions and Physical Effort

•Frequent interruptions based on changing priorities; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
•Work hours are unpredictable and may require nights and weekends
•Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable.
•May involve minor safety hazards where likely result would be cuts, bruises, etc.
•Job frequently requires walking, standing, stooping/kneeling/crouching/crawling, sitting, reaching, talking, hearing, and handling objects with hands.
•Job occasionally requires light lifting of up to 25 pounds.
•Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply:

All applicants must apply online at

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Central Daylight Time
Applications close:

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