Human Resources Information Systems Specialist

Apply now Job no: 504748
Position type: Full-Time 12-Month
Department: 460300 - Human Resources Management
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date:

Position Function:

To receive, control and maintain confidential university records; to interpret and apply established university policies governing access to records and records management procedures.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

1. Assure security and confidentiality, and make decisions pertinent to records according to university policy, government regulations and/or compliance issues.
2. Greet visitors in person or on the phone, providing customer service with advice and guidance regarding the records process; may refer customers to appropriate department or university site and sensitive inquiries to supervisor.
3. Develop and coordinate procedures to maintain accurate personnel files and associated materials for all University employees.
4. Verify files for required documents and contact departments and/or employees to obtain missing materials.
5. Review incoming documents and distribute according to established records management procedures.
6. Dispose of obsolete documents in accordance with established retirement schedules, university policies and/or legal requirements.
7. Assist the HR management in examining and/or researching employee files to answer inquiries and provide information to authorized persons.
8. Implement various Human Resources special projects as directed.
9. Coordinate the development and maintenance of the HRM imaging system.
10. Prepare required paperwork to purchase official transcripts for faculty as needed.
11. Responsible for working with investigative agencies to provide information for background checks, investigations and/or audits.
12. Perform quality control of data entry into Banner.
13. Perform related duties as assigned.

Minimum Qualifications:

High school diploma or equivalent.
2. Four years of records management experience or closely related experience.
3. Verbal and written communication skills.
4. Proficiency in Microsoft Excel.
Any equivalent combination of experience, education, and/or training approved by the Human Resources Department.

Preferred Qualifications:

1. Specific training in the records management field.
2. Work experience in a University environment.

Working Conditions and Physical Effort

Work is normally performed in a typical interior/office work environment.
No or very limited exposure to physical risk.
No or very limited physical effort required.

Instructions for Applying:

Link to apply:

Applicants must apply online and attach a resume and cover letter.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Central Daylight Time
Applications close:

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