Careers

Administrative Assistant I or II

Apply now Job no: 505056
Position type: Full-Time 12-Month
Department: 053500 - Bureau of Educational Research
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date:

Position Function:

Performs and/or oversees a variety of associated administrative, staff, and planning activities for a Dean or large unit, some of which require advanced or specialized knowledge and skills, such as specialized recordkeeping and database management, and/or specified information-gathering projects and tasks, coordinates and facilitates meetings, program functions, and/or special events, as appropriate. In addition, may coordinate specified administrative activities and reporting across multiple organizational units within a department, and may train and oversee lower graded staff and/or students.

Salary Grade:  11

Please see Staff Compensation Structure for salary ranges. 

Department Profile:

The mission of the College of Education is to prepare highly qualified professionals to serve as teachers, administrators, supervisors, counselors, and other professionals in educational settings, industry, and human service agencies.
The College of Education values outstanding teaching and is dedicated to offering nationally accredited programs that are based on essential knowledge, sound practice, relevant research, and realistic clinical training in the preparation of its students.
Our Values:
• The College of Education is committed to providing diverse professional development opportunities at the baccalaureate, master’s, educational specialist, and doctoral degrees.
• The College of Education, through its leadership in teaching, service, research, recruitment, and international activities, prepares professionals who contribute substantially to the improvement of the lives of an increasing diverse group of individuals in our changing, technologically complex, and diverse society.

Area of Specialization:

English

Essential Duties and Responsibilities:

1. Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
3. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
4. Researches information, compiles statistics, and gathers and computes various data; prepares regular reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
5. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
6. Schedules appointments and maintains calendars and schedules, coordinates and facilitates meetings, data management systems, as required.
7.Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal.
8.Supports Dean in scheduling, attending, managing meetings and taking minutes.
9. Proofreads publications, reports, press releases, and other communication.
10.Reviews and edits dissertations for PhD candidates to comply with College grammar and publication style standards.
11.Performs miscellaneous duties as assigned.

Minimum Qualifications:

Education: High school diploma

Experience (yrs.): 4-6 years directly related to the duties and responsibilities specified.

Substitution allowed:
Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in English, Communications, or similar discipline
2. Strong creative and technical writing and editing abilities

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Please submit application, cover letter, and resume along with three professional references at www.jobs.msstate.edu.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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