Under the direction of the Manager of Marketing and Events, the Events Coordinator will provide support in organizing and overseeing all Career Center events hosted by or in collaboration with a campus department/unit.
This is a part-time position, and the needs will be dependent on the weekly schedule - when the events or programs are planned. No weekend duties are required.
This position may qualify for flexwork under policy 60.234.
Salary Grade: 11
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Organizes and manages logistics of events; including space reservations, securing vendors, creating the layout of the space, assigning table numbers, preparing all event materials, and informing involved parties (Career Center and campus partners) on event logistics and updates.
2. Plan and execute the logistics for 10-12 high visibility career development events per semester (Career Expo Days, Co-op Interview Days, Part-Time Jobs Fair, Graduate and Professional School Information Day, Diversity & Inclusion Networking Dinner, etc.), and office retreats and workshops; including venue selection, administrating contracts and agreements, maintaining an event budget, parking, and food and beverage.
3. Create set-up of the event and staffing plans for day-of event logistics.
4. Assist with departmental-specific events as it relates to logistics and set-up.
5. Determines needs for an event based on activities and estimated attendance to include making hotel arrangements, scheduling venues, transportation, books caterers, etc.
6. Maintains an events calendar and manages and adheres to the special events budget of the department.
7. May supervise student employees.
8. Performs administrative support and technical support duties as required, to include greeting and orienting student and employer guests, answering phones, and directing calls.
May be responsible for training, assisting or assigning tasks to others.
Education: High School Diploma
Experience: 4 years directly related to the duties and responsibilities specified above
Associate' s degree
Knowledge, Skills, and Abilities:
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources.
• Skill in organizing resources and establishing priorities.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of conference facilities, technology, and equipment.
• Ability to create, compose, and edit written materials.
• Ability to investigate and analyze information and draw conclusions.
• Knowledge of budgeting and cost control procedures.
• Knowledge of public institution purchasing principles, procedures, regulations, and standards.
• Ability to perform complex tasks and to prioritize multiple projects.
• Experience with Microsoft Office (Excel, PowerPoint, Word and Publisher), as well as Microsoft Teams and Outlook calendar for communication.
• Knowledge of Connections, powered by Symplicity.
Working Conditions and Physical Effort
The planning of events and prep work is normally performed in a typical interior/office work environment.
Occasional and/or light lifting required in transporting and setting up of the event and the space.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
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