Events Coordinator

Apply now Job no: 505324
Position type: Full-Time 12-Month
Department: 015900 - Coastal Research & Extension Center
Location: South MS Area
Categories: Support Staff
Position Open Date:

Position Function:

Develops, plans, promotes, and implements programs and events at The Crosby Arboretum. Coordinates organizing and overseeing events hosted by The Crosby Arboretum. Identifies, promotes, and coordinates development of nature-based activities and tourism.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

This position is located at the Crosby Arboretum in Picayune.

Anticipated Appointment Date:

February 2023

Essential Duties and Responsibilities:

1. Organizes and manages logistics of programs and events, including designing promotional materials, mailing, and responses, securing, scheduling, and coordinating instructors and vendors, preparing event summaries, and coordinating committees and volunteer support services.
2. Assists in planning and executing functions including, but not limited to, workshops, field days, programs, public events, assisting with outreach activities, and plant sales.
3. Determines needs for an event based on activities and estimated attendance to include making hotel arrangements, scheduling venues, transportation, books caterers, etc.
4. Maintains programs and events calendar and manages and adheres to the special events budget of the department.
5. Serves as a nature-based tourism outpost coordinator and ensures initiatives and priorities for the Nature-Based Tourism Plan for Coastal Mississippi are being carried out with consistency and established goals are achieved.
6. May supervise support staff, intermittent workers, and/or student employees.
7. Performs other administrative and technical support duties as assigned, which may include greeting and orienting visitors, operating cash register, answering phones, and directing calls.

Minimum Qualifications:

Education: High School Diploma
Experience: One year of work experience that is directly related to the essential duties and responsibilities
Licensures: Valid Driver's License

Preferred Qualifications:

Education: Associates Degree
Experience: Three years of work experience that is directly related to the essential duties and responsibilities.

Knowledge, Skills, and Abilities:

1. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
2. Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources.
3. Skill in organizing resources and establishing priorities.
4. Ability to develop, plan, and implement short- and long-range goals.
5. Knowledge of conference facilities, technology, and equipment.
6. Ability to create, compose, and edit written materials.
7. Ability to investigate and analyze information and draw conclusions.
8. Ability to perform complex tasks and to prioritize multiple projects.
9. Ability to adapt to a fast-paced work environment and accommodate changes in scheduling that occur due to unforeseen events.
10. Knowledge and skills in Microsoft office such as Power Point, Excel, Word, and Publisher, and other computer software programs.
11. Ability to work a flexible schedule, including weekends.
12. Knowledge of local flora and fauna is helpful, but not required.

Working Conditions and Physical Effort

Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely result would be cuts, bruises, etc. Ability to walk on uneven surfaces and would often require the need to be outdoors, occasionally for the duration of an outdoor program or event.

Job frequently requires sitting, reaching, talking, hearing, handling objects with hands, and lifting up to 25 pounds.

Job occasionally requires standing, walking, stooping, kneeling, crouching, crawling.

Ability to see information in print and/or electronically.

Work schedule may fluctuate between Mon-Fri or Tue – Sat, depending on whether an event or program occurs on a Saturday, and occasionally for a Sunday or an evening event.

Instructions for Applying:

Link to apply:

Applications must be submitted through the Human Resources Management Website at by completing the online application and submitting a cover letter, resume and three references.

Screening Date:

January 27, 2023 until filled. 

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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