Archival Project Coordinator

Apply now Job no: 507087
Position type: Full-Time 12-Month
Department: 320100 - General Library
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Position Function:

Reporting to the Associate Dean for Archives & Special Collections, the Archival Project Coordinator arranges and describes archival material held by the units of the MSU Libraries’ Archives & Special Collections Division (Manuscripts, Material Culture, Mississippi Political Collections, Mississippiana & Rare Books, University Archives, and the Williams Collection of Lincolniana).

Salary Grade:  14

Please see Staff Compensation Structure for salary ranges. 

Department Profile:

The Mississippi State University Library system is comprised of six libraries that include the Mitchell Memorial Library, Bob and Kathy Luke Architecture, Art and Design Library, College of Veterinary Medicine Library, Phil Hardin Foundation Libraries on the Meridian Campus, and Gertrude C. Ford Foundation Library in Jackson, MS. The Mitchell Memorial Library houses the Ulysses S. Grant Presidential Library and the Frank and Virginia Williams Collection of Lincolniana. For more information about the university libraries please visit

Essential Duties and Responsibilities:

• performs preliminary and full processing of newly acquired and legacy archival collections
• researches historical and biographical information relevant to the collections
• creates finding aids utilizing knowledge of standards including Describing Archives: A Content Standard (DACS), EAD, MARC, LCSH, LNAF, and other appropriate thesauri and authority lists used for indexing archival descriptions
• revises, edits, corrects, and digitally publishes legacy finding aids and other collection data
• assists in the implementation of archival management software
• identifies and carries out rehousing and preservation treatments as needed
• interprets and enforces library policies for the security and administration of the collections
• oversees the regular cleaning program focused on closed stacks/secure archival storage
• serves as part of the back-up team for the reading room desk and assists with reference as needed
• other duties and responsibilities as assigned

Minimum Qualifications:

Bachelor's degree in a related field and one year of experience directly related to the duties and responsibilities specified.

Preferred Qualifications:

Experience with archival processing; previous experience with ArchivesSpace software platform; Master’s degree in library and information studies, public history, or a related field

Knowledge, Skills, and Abilities:

• attention to detail
• excellent oral and written communication skills
• ability to work independently and as part of a team
• knowledge of Microsoft Office applications

Instructions for Applying:

Applicants must apply online at and attach a resume and cover letter.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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