Contract & Grant Specialist I, II, III, or Senior

Apply now Job no: 507343
Position type: Full-Time 12-Month
Department: 038800 - College of Arts & Sciences
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Position Function:

Provides administrative and technical guidance and support to faculty and staff seeking outside funding for research, public service, and special sponsored institutional projects. Researches and interprets relevant regulations, guidelines, and standards. Prepares and reviews proposal budgets and oversees the processing of contracts and grants.

Salary Grade:  Rank & Salary Dependent on Qualifications

Level I: Grade 13

Level II: Grade 13

Level III: Grade 14

Senior: Grade 15

Please see Staff Compensation Structure for salary ranges. 

Department Profile:

As the largest college at Mississippi State University, the College of Arts & Sciences serves almost every student who attends our great university through our extensive general education core course offerings. The College of Arts & Sciences has more than 325 full-time faculty members who also serve almost 5.000 students in our 27 undergraduate, 14 master’s, and nine doctoral degree programs in 14 departments. The College of Arts & Sciences provides a uniquely comprehensive and foundational education that prepares individuals to pursue evolving career opportunities while thoughtfully engaging with varied insights across diverse fields of study and discovering solutions for the pressing issues of contemporary life.
For more information, please visit the College's home page at

Essential Duties and Responsibilities:

1. Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements.
2. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
3. Analyzes and evaluates proposals, awards, contracts, and subcontracts for compliance with funding agency, federal, state, and university requirements.
4. Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
5. Participates and/or assists in special projects, and performs associated administrative duties, as assigned; may provide functional direction to lower level technicians on assigned work.
6. Serve as the liaison between PI and the Office of Sponsored Projects concerning proposal submission and awards.
7. Maintain current and pending grant and contract information on behalf of faculty and staff within the unit.
8. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:




Contract & Grant Specialist I

Bachelor’s Degree in a related field.

One year of relevant experience.

Contract & Grant Specialist II

Bachelor’s Degree in a related field.

Three years of relevant experience.

Contract & Grant Specialist III

Bachelor’s Degree in a related field.

Five years of relevant experience.

Senior Contract & Grants Specialist

Master’s Degree and a Professional Certification related to Research Administration (CRA, CPRA, CFRA, or PMP).

Five years of relevant experience.

Preferred Qualifications:

Three years’ experience related to the duties and responsibilities specified.

Knowledge of the Uniform Guidance (OMB Circulars) and standard cost accounting.

Knowledge, Skills, and Abilities:

• Ability to analyze budgetary line items for compliance with budget guidelines.
• Ability to perform complex tasks and to prioritize multiple projects.
• Ability to communicate effectively, both orally and in writing.
• Information research skills.
• Database management skills.
• Organizing and coordinating skills.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Spreadsheet, database, and word processing skills mandatory.
• Knowledge of mathematics.
• Ability to provide technical advice and information to faculty and staff in area of expertise.
• Knowledge of federal, state and/or community funding sources and mechanisms.
• Records maintenance skills.
• Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
• Knowledge of the Uniform Guidance (OMB Circulars) and standard cost accounting.
• Ability to make administrative/procedural decisions and judgments.
• Attention to detail.

Working Conditions and Physical Effort

1. No unusual physical requirements.
2. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
3. Frequent - Externally imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; irregular hours may be anticipated; meeting of deadlines and coordination of unrelated activities are key to position.
4. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands
5. Job requires standing, stooping/kneeling/crouching/crawling, and lifting up to 10 pounds
6. Vision requirements: Ability to see information in print and/or electronically
7. Hearing requirements: Heavy telephone contact requires ability to hear and respond to telephone conversations

Instructions for Applying:

Applicants must apply online at and attach a cover letter, current resume, and the contact information for three professional references.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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