Project Coordinator Associate

Apply now Job no: 507388
Position type: Full-Time 12-Month, Time-Limited
Department: 440900 - Vice President for Research
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Position Function:

The Project Coordinator Associate is a time-limited training position of experiential learning in which the associate will gain competencies in managing the work of a project including coordination, communication, finances, and reporting. The Associate will work side-by-side with assigned Project Manager(s) while being assigned to work in an MSU unit.

Salary Grade:  13

Please see Staff Compensation Structure for salary ranges. 

Anticipated Appointment Date:

May 1, 2024

Essential Duties and Responsibilities:

• Participate in training opportunities, both current and archived, provided through ORED units and LinkedIn Learning (e.g., Project Management Foundations).
• Research and follow MSU policies relating to project management.
• Read minimally two resources from these suggested readings or from supervisor-approved resources: Unofficial Project Manager (Kogon, Blakemore, and Wood), The One-Minute Manager (Blanchard and Johnson), Crucial Conversations, The Fred Factor, Better Conversations (Jim Knight), GRIT: The Power of Passion and Perseverance (Angela Duckworth), Start with Why (Simon Sinek); The Servant: A Simple Story about the True Essence of Leadership (James C. Hunter).
• Prepare a quarterly report that outlines learning experiences and competencies acquired in the reporting period, personal reflection on the quarter’s experiences, and possible future application. Include a summary of readings, books, or articles, or participation in webinars during the reporting period.
• Identify and use project management resources available through Office of Research and Economic Development units and Sponsored Projects Accounting, including, but not limited to, the following topics:

Office of Sponsored Projects Topics
• Award notification and set up process, contract review, budget evaluation with project goals, subaward management, sponsor requirement review, research terms and conditions, sponsor negotiation, modifications, technical review, sponsor communication protocol, use of OSP portal

Sponsored Projects Accounting Topics
• Award fund set up and maintenance processes, preliminary award (PAR), invoicing, Job Labor Redistribution (JLRF) process, cost accounting standard principles and compliance, monthly ledger and reconciliation, indirect costs, cost sharing, purchasing, budget revisions, no cost extension, close out

Office of Research Compliance & Security
• Security, regulatory, and ethics guidelines and trainings as appropriate to project, financial conflict of interest, financial disclosure

Office of Technology Management
• Intellectual property assessment, protection, and management technology licensing and commercialization, entrepreneurial support

Unit Specific (Department, Center, College)
• Business management processes and support, role of principal investigator and project manager within unit, communication processes with team and stakeholders, digital tools for communication and organization, big picture of project within unit, balance of deliverables with research goals
• Throughout the one-year term, demonstrate an increasing knowledge of the project management topics listed above.

Supervisory Responsibilities: None

The above essential duties and responsibilities are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Education: Bachelor's Degree

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills
• Problem-solving skills
• Detail focused
• Team-focused interpersonal skills
• Timeline management and organizational skills
• Self-starter
• Ability to discover and use resources
• Data organization and maintenance skills
• Spreadsheet, word processing, and presentation software skills

Working Conditions and Physical Effort

• No unusual physical requirements.
• Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
• Ability to adjust to fluctuating volume of work when deadlines approach
• Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands
• Job requires standing, stooping/kneeling/crouching/crawling, and lifting up to 10 pounds

Instructions for Applying:

Link to apply:

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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