Special Events Coordinator

Apply now Job no: 507584
Position type: Full-Time 12-Month
Department: 440100 - President
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Position Function:

Under the direction of the Director of Special Events for the President, responsible for participating in the coordination of all events for the office of the President, including events at the President’s home, on-campus venues, and off-campus facilities.

Salary Grade:  13

Please see Staff Compensation Structure for salary ranges. 

Essential Duties and Responsibilities:

1. Assists the Director in the coordination of community and campus events for the office of
the President designed to enhance the reputation, scope, and influence of the University with
internal and external constituents.
2. Assists the Director in the coordination of events specifically designed to foster interaction
among the administrators, alumni, faculty, staff, and students - including special recognition
programs for outstanding achievements, inaugurations, commencement activities,
ceremonies, honorary degree events, luncheons and dinners.
3. Assists the Director in the planning and execution of special engagements at the President's
4. Assists the Director in the organization and management of logistics of events, including
designing invitations and programs; developing and managing guest lists, mailings, and
responses; securing various vendors (entertainment, tenting, rentals, catering, security,
parking); preparing event summaries.
5. Maintains events calendar and keeps it coordinated with the University master calendar.

Minimum Qualifications:

1. Bachelor's degree in Business Administration, Marketing, Communications, Public Relations, or
related field.
2. One year related work experience.

Knowledge, Skills, and Abilities:

• Strong interpersonal and communication skills and the ability to work effectively with a
wide range of constituencies in a diverse community.
• Skill in the use of personal computers and related software applications.
• Ability to gather data, compile information, and prepare reports.
• Knowledge of space allocation practices and principles.
• Ability to analyze and solve problems.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of procurement rules and regulations.
• Ability to coordinate and organize meetings and/or special events.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• Limited exposure to physical risk.
• Limited physical effort required

Work hours are unpredictable and may require including nights and weekends; frequent interruptions based on changing priorities; involves occasional exposure to demands and pressures from persons other than immediate supervisor.

Instructions for Applying:

Link to apply:

Applicants must apply online at

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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