Position Function:
Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.
Salary Grade: 11
Please see Staff Compensation Structure for salary ranges.
Essential Duties and Responsibilities:
1. Work with coordinators, department head, faculty, and graduate school to maintain
currency of student folders, programs of study, committee establishment, matriculation
progress, and paperwork associated with milestone events for mental health programs.
2. Prescreen and prepare application materials for review by faculty in all mental health
programs.
3. Facilitate scheduling of interviews for applicants who have been screened as viable by
program committees.
4. Collect, record, and store outcomes information on undergraduate and graduate
students for student records, reporting to graduate school, and IE/Unit reporting.
5. Work with program coordinators, graduate coordinators and department head in
managing permissions to enroll, capacity overrides, etc., for undergraduate and
graduate students in mental health programs each semester.
6. Prepare letters/correspondence for department head, graduate coordinators,
coordinator, and program coordinators related to (a) new student entry; (b) program
issues; (c) notification of status change; (d) degree checkout; (e) appeals; and (f)
defenses/examinations.
7. Review and assist with graduation checkouts based on lists received from OGS; work
with graduate coordinator and major professors to identify and address any
documentation deficiencies.
8. Coordinate scheduling of comprehensive examinations; including faculty proctors,
student registration, and assist with distribution of exams to appropriate faculty for
scoring and reporting.
9. All other duties as assigned.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
Knowledge, Skills, and Abilities:
* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Applicants must apply at www.msujobs.msstate.edu and attach a cover letter and resume that includes the complete contact information for three professional references.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
