Position Function:
Performs a variety of basic to complex office support and/or clerical duties for the High Performance Computing Collaboratory and Northern Gulf Institute at Stennis Space Center, requiring a range of skills and knowledge of organizational policies and general office procedures.
Salary Grade: 09
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The High Performance Computing Collaboratory (HPC²), an evolution of the MSU NSF Engineering Research Center (ERC) for Computational Field Simulation, at Mississippi State University is a coalition of member institutes and centers that share a common core objective of advancing the state-of-the-art in computational science and engineering using high performance computing; a common approach to research that embraces a multi-disciplinary, team-oriented concept; and a commitment to a full partnership between education, research, and service. The mission of the HPC² is to serve the University, State, and Nation through excellence in computational science and engineering.
Essential Duties and Responsibilities:
1. Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex office assignments for generating letters, reports, making drafts, edits, revisions, printing, and documentation of other materials.
2. Greets and directs visitors when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.
3. Answers telephone, routes calls, takes messages, and provides general information.
4. Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
5. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
6. Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles and operates a variety of office equipment.
7. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
8. Places orders for stock and distribution of office supplies.
9. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
10. Acts as the NOAA Point of Contact (POC) for the Stennis Building
11. Coordinates and requests site access for visitors coming to Stennis building
12. Performs miscellaneous job-related duties as assigned.
The above essential duties are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.
Minimum Qualifications:
High School Diploma
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
Experience in an office environment
Knowledge, Skills, and Abilities:
• Skills in organizing and coordinating.
• Ability to maintain confidentiality of records and information.
• Ability to perform simple accounting procedures.
• Ability to understand and follow oral and written instructions and procedures.
• Receptionist skills and ability to maintain calendars and schedule appointments.
• Ability to create, compose, and edit written materials.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Skilled in the use of operating basic office equipment.
• Skilled in the use of PC and software applications to include records management.
• Ability to communicate effectively, oral and written.
Working Conditions and Physical Effort
• Position requires incumbent to occasionally stand, walk, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly use hands, lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds.
• Work is performed in a typical interior/office work environment.
• Very limited exposure to physical risk.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Link to apply: http://explore.msujobs.msstate.edu/
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
