Position Function:
Manages and coordinates the business operations of a department/unit. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures.
Salary Grade: 15
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Area of Specialization:
CVM Office of the Dean
Essential Duties and Responsibilities:
1. Maintain department/unit budget and provides budgetary reports to senior management within the unit.
2. Coordinates with other University departments to process financial and personnel transactions. Communicates with the Controller’s office, Procurement and Contracts office on all activities related to accounts receivable and accounts payable for assigned budget. Prepare interdepartmental transfers and budget transfers between budgetary units as required.
3. Reconcile and balance financial records with the Controller’s office on a regular basis, audit financial records for accuracy, availability of funds and conformance to University and departmental policy and procedure.
4. May coordinate financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with university administrators, state, federal, and private funding sources.
5. May participate in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in the accomplishment of established goals.
6. Communicate with staff concerning business matters and advise of proper procedures. Stay abreast of University financial and personnel policies and procedures. Coordinate and maintain personnel functions for assigned unit/department.
7. Participates in the development and implementation of department/unit programs and projects consistent with organizational objectives, contractual arrangements, and/or funding availability.
8. Assists with the development and management of annual operating budget(s).
9. Assists in preparing annual budget based upon previous year's expenses and future requirements.
10. Develops and implements systems to maintain records on employees, equipment and compliance activities.
Minimum Qualifications:
Education: Bachelor’s degree in Business Administration, Accounting, Finance or other appropriate discipline
Experience (yrs.): 1 year directly related to the duties and responsibilities specified
Rank and salary will be commensurate with education and experience.
Knowledge, Skills, and Abilities:
• Skill in organizing resources and establishing priorities.
• Ability to foster a cooperative work environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Knowledge of customer service principles, techniques, systems, and standards.
• Skill in budget management.
• Knowledge of faculty and/or staff hiring procedures.
• Knowledge and understanding of business management principles and practices.
• Skill in the use of personal computers and related software applications.
• Skill using BANNER system.
• Ability to develop and maintain recordkeeping systems and procedures.
Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.
• Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Applicants must apply online. Please include cover letter and resume along with names and addresses of at least three references.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
