The Director of Academic Fiscal Affairs reports directly to the Provost and Executive Vice President. The Director provides advice and day to day support to the Provost and Executive Vice President (EVP) and the Office of the EVP on the financial and human resource operations of the office and the Division of Academic Affairs as a whole. The Director participates in the development of strategies to better support the academic colleges and other units reporting to the EVP as related to fiscal affairs and human resources.
Salary Grade: 19
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Anticipated Appointment Date:
March 16, 2020
Essential Duties and Responsibilities:
• As a member of the division’s management team, participates in the development, implementation and maintenance of policies and objectives; setting of strategic and tactical directions for the division and implements projects and programs to assist in accomplishment of established goals.
• Provides visibility to the EVP on current financial status and estimated financial outlook for multiple fiscal years to allow financially sound investments when opportunities arise and to provide financial stability.
• Coordinates the preparation of reports of funding, disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets.
• Coordinates, designs, and implements financial controls.
• Provides advice and recommendations to the EVP regarding funding support requests from colleges, departments and units in assigned area.
• Responsible for the review, approval and tracking of Division of Academic Affairs position posting requests (PageUp) and approval of offer letters for professional and support staff.
• Responsible for review and final approval of eForm requests, such as, Concur travel system requests, Outside Employment Authorization, and Instructor of Record Changes.
• Coordinates personnel requests requiring the President’s approval and IHL Board approval.
• Provides assistance, advice and guidelines for tenure extension requests, including providing templates to Deans and Department Heads.
• Reviews all sabbatical applications and verifies accuracy of information. Prepares a summary for the Provost and Executive Vice President and submits electronic spreadsheet to the Department of Human Resources Management for preparation of the IHL Board Agenda.
• Represents the organization at various community and/or business meetings; promotes existing and new programs and/or policies.
• Serve as a mentor and/or resources to individuals involved in academic affairs administration/accounting. This includes, but is not limited to, college offices, centers and institutes, and the reporting academic units and departments.
• Serves as a member of the Faculty Credentials Group.
• Performs other duties as assigned
• Bachelor’s degree in Accounting, Business Administration, Finance or related field
• Ten years of experience coordinating large scale budgets
• Demonstrated leadership abilities
• Advanced degree in a discipline relevant to the position.
• Certified Public Accountant (CPA) or other relevant certification.
• Financial administration experience in an academic setting.
Knowledge, Skills, and Abilities:
• Demonstrated skills in leadership and resource allocation.
• Demonstrated customer service skills for all levels of an organization.
• Skill in analyzing and problem solving.
• Ability to quickly identify trends and develop/implement effective pathways to capitalize on
• Demonstrated skill in discreetly dealing with highly sensitive, confidential information.
• Strong presentation skills as well oral and written communication skills.
• Knowledge of complex budget preparation, implementation and management.
• Knowledge of SCT Banner Financial system. Knowledge of federal, state, Mississippi Institutions of Higher Learning and university regulations, protocols and/or procedures.
Instructions for Applying:
1. No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
2. Frequent - Externally imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; irregular hours may be required; meeting of deadlines and coordination of related activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
3. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.