Position Function:
The Financial Records Manager provides operational oversite and managerial supervision within the Reporting, Planning, and Analysis department within the Controller and Treasurer’s office. This role is responsible for managing the daily operations of the office including supervising personnel, work allocation, training and development of staff, and training to campus. This position is also responsible for ensuring accuracy, efficiency, and compliance in financial reporting and strategic planning processes.
Salary Grade: 17
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The main duty of Reporting, Planning & Analysis is to maintain the general ledger for the University and produce the annual financial statements. In addition, we establish and maintain the chart of accounts, reconcile all payroll liability accounts and process journal vouchers and charge files for departments on campus.
Essential Duties and Responsibilities:
1. Responsible for oversight of the employees and duties of the Reporting, Planning and Analysis Office.
2. Responsible for reviewing work performed by Reporting, Planning, and Analysis staff.
3. Responsible for assisting business managers and other departmental staff with complicated financial transactions.
4. Responsible for compiling and analyzing various external reports to facilitate comparison among peer institutions.
5. Responsible for the compilation of required annual reports, including financial statements and year-end summaries.
6. Responsible for compiling supporting documentation for the annual financial statements.
7. Responsible for preparing and distributing annual reports to departments for their review and feedback.
8. Responsible for compiling and submitting annual and semi-annual reports to the Mississippi Institutions of Higher Learning Board Office.
9. Responsible for ensuring monthly Journal Vouchers are prepared and approved leading up to month end close.
10. Responsible for preparation of month end reports.
11. Provide documentation for annual external financial statement audit.
12. Assist in research and implementation of all Governmental Accounting Standards Board Pronouncements.
13. Responsible for adjusting financial forecasting model in the University’s long-term financial planning tool.
14. Responsible for compilation of ad hoc reports as requested.
15. Perform other duties as assigned.
Minimum Qualifications:
1. Bachelor’s degree in accounting
2. Five years of related experience
Preferred Qualifications:
1. Master’s degree in accounting
2. CPA
3. Experience working in Banner software application
4. Experience in university accounting
Knowledge, Skills, and Abilities:
1. Well-developed interpersonal and customer service skills.
2. Strong verbal and written communication skills.
3. Proficient with Microsoft Office Suite and Adobe Acrobat.
4. Working knowledge of Crystal Reports.
5. Independent self-starter with strong work ethic.
6. Experience in work settings requiring teamwork and high-volume assignments.
7. Willingness to embrace new technology and adapt to new rules and regulations in ever evolving area of governmental accounting.
8. Ability to manage priorities and meet multiple daily deadlines.
Working Conditions and Physical Effort
1. Routine deadlines; usually enough lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor; frequent evening and weekend work is required.
2. Job frequently requires sitting, reaching, talking, hearing, and handling objects with hands.
3. Job occasionally requires standing, walking, stooping/kneeling/crouching/crawling, and lifting to 25 pounds.
4. Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Submit application, cover letter, and resume online at https://www.msujobs.msstate.edu/
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
