We're Hiring!

Position Function:

We are currently looking for an Administrative Assistant I to make our team complete. This individual would work closely with the VMT director, instructors, and staff to ensure that the program runs smoothly and meets the needs of our students. Responsibilities of this individual would include, but are not limited to, assisting with admissions, advising, and tours; managing and maintaining student records and paperwork; coordinating events and guest speakers; collecting graduate and employer data; and handling day to day office duties.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Area of Specialization:

Veterinary Medical Technology Program

Essential Duties and Responsibilities:

Program Administration and Office Operations:
1. Coordinate and support the administrative functions of the Veterinary Medical Technology Program.
2. Maintain organized and confidential student, alumni, and program records in accordance with university policies and applicable regulations.
3. Analyze and recommend improvements to office procedures, workflows, and record-keeping systems to improve efficiency and continuity of operations.
4. Prepare reports, correspondence, spreadsheets, databases, and other administrative documents using university-approved software.
5. Assist with the development, implementation, and maintenance of program policies, procedures, and administrative processes.
6. Manage office supply inventories and assist with procurement of equipment, supplies, and materials required for program operations.
7. Perform general office duties including filing, scheduling, answering inquiries, processing paperwork, and maintaining office records.

Student Services and Admissions Support:
1. Assist with student recruitment activities, admissions processes, applicant tracking, and prospective student communications.
2. Coordinate and schedule student appointments, program tours, orientation activities, and advising-related support functions.
3. Maintain applicant and student databases and develop summary reports related to enrollment, admissions, retention, and graduation metrics.
4. Serve as a primary point of contact for prospective and current students, providing information and directing inquiries appropriately.

Program Assessment and Accreditation Support:
1. Collect, organize, and maintain data related to student outcomes, graduate placement, employer feedback, and other program assessment measures.
2. Assist with data collection, record maintenance, and reporting requirements necessary for accreditation compliance and program assessment activities.
3. Support preparation of reports and documentation for accrediting agencies, university administration, and institutional effectiveness initiatives.

Event Planning and Stakeholder Engagement:
1. Coordinate the logistics of program meetings, advisory board meetings, recruitment events, continuing education programs, guest speakers, student activities, and special events.
2. Maintain program calendars and coordinate scheduling for faculty, staff, and program activities.
3. Assist with communication and outreach efforts involving alumni, employers, clinical partners, and prospective students.

Other Duties:
1. Manage multiple schedules and coordinate appointments, meetings, and program-related activities.
2. Provide general support to faculty, staff, and students as needed.
3. Perform other duties as assigned

Minimum Qualifications:

Education: High school diploma

Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.

Substitution allowed:
Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply:  http://explore.msujobs.msstate.edu/

Applicants must apply online at www.msujobs.msstate.edu. Please include a cover letter and resume along with names and addresses of at least three references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.