We're Hiring!

Position Function:

The Assistant Property Officer supports financial activities, audits, report preparation, property management, policy development and training, and vehicle fleet data collection. They also assist with asset reports, compliance tasks, and assume managerial duties when needed.

Employees hired into Intermittent positions are limited to working no more than 720 hours per fiscal year.

Salary Grade:  15

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

1. Assist with daily financial activities, including budget preparation, accounting, purchasing, and business planning. Ensure compliance with university policies and state/federal regulations.
2. Coordinate the preparation of reports, special analyses, and information reports for management. Present recommendations for changes and improvements in monetary control and budget adherence.
3. Assist with the acquisition and disposal of property, ensuring timely and accurate reporting to various internal and external authorities.
4. Manage disposition of surplus property, including, but not limited to, coordination with
Procurement for processing of surplus auctions, and assisting departments with locating surplus equipment to meet their operational needs.
5. Coordinate and assist the Director and the Property, Receiving and Mail Services Manager with preparation of annual and final property reports for sponsored awards, audits, and compliance tasks in conjunction with Sponsored Program Accounting.
6. Collect accurate, up-to-date fuel, mileage, and maintenance data for the vehicle fleet. Provide required monthly reports to IHL, including information on acquisitions, disposals, fuel, mileage, and operating costs.
7. Coordinate and assist the Director and the Property, Receiving and Mail Services Manager with annual property audits, including scheduling, intake, and evaluation of results.
8. Aid in developing and maintaining instructional resource materials and disseminate them to university staff.
9. Participate in the development, implementation, and maintenance of policies, objectives, and short-and long-term planning. Develop and implement projects and programs to achieve departmental goals.
10. Coordinate internal financial reporting systems, financial controls, and management information systems in alignment with the university's automated financial reporting systems.
11. Maintain the department website to provide instructional and informative resources, procedure manuals, and timely news to the university community and visitors.
12. Assumes managerial duties in the absence of the Property, Receiving and Mail Services Manager.
13. Perform other duties as assigned.

The above essential duties are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Supervisory Responsibility:
As needed when manager is absent

Minimum Qualifications:

1. Bachelor’s degree in business, management, accounting, or a related field
2. 4 years’ experience in a related field
3. Excellent interpersonal, oral, written communication skills.

Substitution allowed:
Any equivalent combination of related experience and/or education approved by the Department of
Human Resources Management.

Preferred Qualifications:

Master's degree in a related field and or relevant certifications in asset management or fleet management, such as those from the National Property Management Association (CFFS, CPPS, CPPA, or CPPM), are highly desirable.

Knowledge, Skills, and Abilities:

1. Financial Management: Proficiency in budget preparation, accounting, and financial
reporting.
2. Analytical Skills: Ability to prepare reports, conduct special analyses, and present
recommendations.
3. Property Management: Experience in property acquisition, disposal, and compliance
reporting.
4. Technical Proficiency: Familiarity with financial reporting systems and management
information systems.
5. Communication Skills: Effective in developing instructional materials, presenting
instructional materials and maintaining the department website.

Working Conditions and Physical Effort

· No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
· Externally imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; may
involve conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
· Job frequently requires sitting, talking, hearing, handling objects with hands.
· Job occasionally requires standing, walking, and lifting up to 25 pounds.
· Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply:  http://explore.msujobs.msstate.edu/

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.