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Position Function:

The purpose of the Treasury Services Assistant position is to provide administrative support to the Treasury Services section of the Office of the Controller and Treasurer through taking necessary measures to safeguard the University's financial assets and ensuring timely disbursement to employees, students and vendors.

Salary Grade:  12

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

Treasury Services provides cash management services and coordinates credit card transaction processing for the University.

The Treasury Services area seeks to ensure adequate system controls are in place to protect the University's financial assets, maximize return on investment and provide friendly and efficient services to University faculty, staff, students and vendors.

Essential Duties and Responsibilities:

1. Process payments through Banner, including checks and direct deposits for vendor payment, student refunds, and employee travel reimbursement.
2. Disburse checks as instructed with proper paperwork and identification as necessary to ensure timely receipt of payment.
3. Ensure direct deposit files are balanced and submitted correctly to the bank for processing.
4. Provide assistance to vendors and University personnel concerning status of payment.
5. Process outgoing vendor payments via domestic and international wire transfers electronically through the online banking system provided through the University's banking institution.
6. Coordinate and provide assistance to students and employees when entering direct deposit banking information into the MyState portal.
7. Maintain and enter direct deposit information received from students and employees into Banner to ensure timely disbursement of funds while ensuring confidentiality and security of this information.
8. Maintain payment registers processed in Banner for all checks and direct deposits disbursed, including accounts payable, student refunds and travel reimbursement.
9. Prepare affidavits for lost or stolen checks and ensure proper reissue of payment.
10. Process stop payment on these checks through the online banking system provided through the University's banking institution.
11. Scan affidavit paperwork into Xtender for electronic storage and ease of retrieval by Treasury Services personnel.
12. Print year-end tax documents and reprints for W-2's, 1099s and 1042s, ensuring that they are mailed or disbursed to appropriate University personnel in a timely manner.
13. Key all journal vouchers produced by Treasury Services into Banner on a timely basis, verifying accuracy and proper posting of all transactions.
14. Scan all journal vouchers into Xtender for electronic storage and retrieval.

Minimum Qualifications:

Education: High school diploma

Experience: 2-4 years

Knowledge, Skills, and Abilities:

• Well-developed interpersonal, teamwork, verbal and written communication skills
• Demonstrable commitment to promoting and enhancing diversity
• Demonstrated ability to manage/coordinate multiple tasks.
• Independent self-starter with strong work ethic.
• Strong customer service skills

Working Conditions and Physical Effort

• No unusual physical requirements. Requires limited lifting of files and records and nearly all work is performed in a comfortable indoor facility.
• Frequent- External imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
• Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.

Instructions for Applying: 

Submit application, cover letter and resume at http://explore.msujobs.msstate.edu/

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.