Careers

Office Associate I, II, Senior

Apply now Job no: 508621
Position type: Full-Time 12-Month
Department: 320200 - U.S. Grant Collection
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date:

Position Function:

Serves as the primary staff member at the front desk of the Ulysses S. Grant Presidential Library during standard hours of operation (Monday through Friday, 8:00 AM to 5:00 PM). May occasionally work evenings or weekends to support special events. Performs a range of office support and clerical duties, from basic tasks to complex responsibilities, requiring familiarity with organizational policies, procedures, and general office operations.

Salary Grade:  09

Please see Staff Compensation Structure for salary ranges. 

Department Profile:

The Ulysses S. Grant Presidential Library is a historical organization dedicated to educating the public about Ulysses S. Grant, the 18th President of the United States. The USGPL serves as a research center for the study of the Civil War and Reconstruction through public engagement, museum exhibits, education outreach, and historical archival research. The library is located on the campus of Mississippi State University, and it serves as the main repository of the writings of U.S. Grant. It showcases much of that material in its museum alongside the Frank and Virginia Williams Collection of Lincolniana. The library also functions as the headquarters of the Ulysses S. Grant Association. For more information, please visit www.usgrantlibrary.org.

Essential Duties and Responsibilities:

1. Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex office assignments for generating letters, reports, making drafts, edits, revisions, printing, and documentation of other materials.
2. Greets and directs visitors when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division.
3. Answers telephone, routes calls, takes messages, and provides general information.
4. Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
5. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
6. Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles and operates a variety of office equipment.
7. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
8. Places orders for stock and distribution of office supplies.
9. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
10. Instructs and oversees the activities of student employees and volunteers performing the same type of work.
11. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

Level I: High school diploma
Level II: High school diploma and three years' experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Senior: High school diploma and six years' experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.

Substitution allowed:
Indicated education is required; no substitutions allowed.

When a candidate has the required educations, but lacks the required experience, they may normally apply additional appropriate educations toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

College degree and experience in an office environment preferred.

Knowledge, Skills, and Abilities:

- Skills in organizing and coordinating.
- Ability to maintain confidentiality of records and information.
- Ability to perform simple accounting procedures.
- Ability to understand and follow oral and written instructions and procedures.
- Receptionist skills and ability to maintain calendars and schedule appointments.
- Ability to create, compose, and edit written materials.
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Skilled in the use of operating basic office equipment.
- Skilled in the use of PC and software applications to include records management.
- Ability to communicate effectively, oral and written.

Working Conditions and Physical Effort

- Position requires incumbent to occasionally stand, walk, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch or crawl. The employee must regularly use hands, lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds.
- Work is performed in a typical interior/office work environment.
- Very limited exposure to physical risk.

Instructions for Applying:

Link to apply:  http://explore.msujobs.msstate.edu/

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Central Standard Time
Applications close:

Back to search results Apply now Refer a friend