Admissions Coordinator

Apply now Job no: 507511
Position type: Full-Time 12-Month
Department: 181000 - CVM Academic Affairs
Location: Main Campus - Starkville, MS
Categories: Professional
Position Open Date:

Position Function:

The Admissions Coordinator position provides support to the Office of Admissions and Student Success in the College of Veterinary Medicine and reports to the Assistant Dean and Director of Admissions and Recruitment.

Primary roles of the position are to:
(1) advise and recruit undergraduate students to MSU with the goal of attending veterinary school,
(2) counsel and support prospective and current students on financial aid and scholarship opportunities,
(3) coordinate and assist with admissions functions and student success activities and events for prospective and current students, and
(4) develop and implement robust communication plans to attract a diverse pool of applicants from various backgrounds and geographic region to the college.

Salary Grade:  14

Please see Staff Compensation Structure for salary ranges.  

Area of Specialization:


Essential Duties and Responsibilities:

  1. Collaborate with academic and administrative units in the Colleges and the MSU campus (MSU Career Center, Financial Aid & Scholarships, Undergraduate Admissions, Parking Services) regarding admissions events, procedures, policies, and related matters.
  2. Manage and maintain a portfolio of DVM and early entry admissions applications, approximately 1600 applicants annually.
  3. Maintain and develop a robust communication plan (e.g. emails, newsletter, social media, mailouts) that deliver content to prospective and current students through multiple channels and mediums.
    1. Coordinate a variety of student recruitment and enrollment initiatives, such as development of recruitment materials (through collaboration with the CVM communications and marketing team), recruitment events, and managing groups of veterinary students involved with activities.
  4. Manage recruiting mail outs timelines and distribution.
  5. Maintain relations with high schools, academies, community/ junior colleges, and other universities.
  6. Address and refer inquiries and informational requests from faculty, students, and parents or guardians.
  7. Manage CVM visits with prospective students and parents or guardians, to include scheduling and facilitating tours of the CVM.
  8. Coordinate and manage admissions events and activities, including campus tours, informational sessions, and recruitment events with prospective students and orientation for current students, including EEP student orientation.
  9. Manage the recruitment, selection and mentoring of CVM Envoys
  10. Manage financial aid and scholarships processes.
    1. Counsel students on financial aid process and providing information on available resources.
    2. Provide support to the CVM Scholarship Committee.
    3. Maintain CVM scholarships including managing the award distribution in accordance with established criteria and donor preference.
  11. Contribute to the development of student success activities.
  12. Coordinate CVM outreach programs under VetAspirations (VetAspire, Vet Camp, VetChat, and This Is How We Role)
  13. Other responsibilities deemed appropriate (e.g., grantsmanship for recruiting and scholarships)
  14. Perform related duties as assigned.

Minimum Qualifications:

Bachelor's degree in Agriculture, Life Sciences, Natural Resources, Education or other degrees related to this position

2 years of experience in student affairs/admissions

Preferred Qualifications:

Master’s Degree in Student Affairs and additional years of admissions and student affairs experience beyond the minimum

Knowledge, Skills, and Abilities:

• University level recruiting experience and demonstrated success.
• Experience advising at the undergraduate level and above
• Proficient skill in the use of personal computers and related software applications including Microsoft Word, Adobe Creative Cloud applications, and Excel and shared documents or forms
• Familiarity with usage of Banner and CRM systems such as Slate
• Demonstrated commitment to promoting and enhancing diversity
• Excellent oral and written communication skills, including public speaking experience
• Independent self-starter and team player with strong work ethic.
• Ability to coordinate a wide variety of tasks and projects simultaneously and prioritize work functions with attention to details
• Must be honest, dependable and able to meet deadlines

Working Conditions and Physical Effort

Frequent- External and internal imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; some ability to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis; involves occasional exposure to demands and pressures from persons other than immediate supervisor; flexibility in work hours with some after hour and weekend work for activities.

Job frequently requires talking, sitting, hearing, and handling objects with hands.

Job occasionally requires standing, walking, reaching, and lifting up to 25 pounds.

Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Applicants must apply online at Please include cover letter and resume along with names and addresses of at least three references.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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Applications close:

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