Position Function:
To oversee processes involving the management of academic records, enforce academic rules and regulations as defined by university academic operating policy, produce official student transcripts, and to disseminate information to the public while maintaining confidentiality of records and information as outlined by the Family Education Rights and Privacy Act (FERPA).
Salary Grade: 09
Please see Staff Compensation Structure for salary ranges.
Essential Duties and Responsibilities:
1. Analyze transcripts received from other educational institutions in an effort to determine course equivalency and to determine which courses may be used to meet degree requirements for respective award areas available through Mississippi State University.
2. Process routine correspondence regarding student transcripts in accordance with established procedures and guidelines.
3. Communicate verbally and in writing to notify students, department heads, and advisors concerning students' academic records, i.e., course credit allowed, grade reports, and grade changes.
4. Coordinate office activity for the maintenance of student academic records.
5. Counsel students, parents, peers, subordinate clerical personnel, and academic departments concerning academic record problems, University regulations, or other related matters.
6. Produce official/unofficial transcripts and dispense transcript information to companies, departments, schools and students in accordance with established guidelines when proper authorization has been granted.
7. Gather, record and secure information specific to academic records and other university business.
8. Publish grade reports to respective students' records.
9. Maintain records for tracking financial transactions with regard to transcript processing, outgoing metered mail, office supply inventory and other materials used in unit operations, and work load.
10. File transcripts and other academic records.
11. Perform all mail and supply duties.
12. Perform related duties as assigned.
Minimum Qualifications:
Education: High school or equivalent.
Experience: Two years of clerical experience.
Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.
Preferred Qualifications:
Previous experience in an academic environment.
Working Conditions and Physical Effort
Work is normally performed in a typical interior/office work environment. No or very limited exposure to physical risk.
No or very limited physical effort required.
Instructions for Applying:
Applicants may apply online at www.msujobs.edu and attach a cover letter and resume.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
