Position Function:
Manages and coordinates the business operations of a department/unit. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures.
Salary Grade: Salary & Rank Based on Qualifications.
Level I, Salary Grade 15,
Level II and III, Salary Grade 16,
Senior, Salary Grade 17.
Please see Staff Compensation Structure for salary ranges.
Department Profile:
Part of the Bagley College of Engineering, the department has approximately 1,000 undergraduate and graduate students. The department offers undergraduate programs in Computer Science, Cyber Security and Operations, and Software Engineering, and jointly administers an undergraduate program in Computer Engineering with the Department of Electrical and Computer Engineering, At the graduate level, the department offers M.S. and Ph.D. degrees in Computer Science and M.S. degrees in Cyber Security and Operations as well as Data Science. Also, the faculty directs graduate students in Computational Engineering. Certificates in Information Assurance, Cyber Operations and Computational Biology are also available. In the last fiscal year, research expenditures totaled over 7 million dollars. Research core areas for the department are cybersecurity, artificial intelligence, computational science, visualization and graphics, bioinformatics, parallel and distributed computing, software engineering, human-robot interaction, augmented and virtual reality, and computer science education. Faculty in the department are active in many university research centers such as the Center for Advanced Vehicular Systems, the Center for Cyber Innovation, the Center for Computational Science, and the Institute for Genomics, Biocomputing & Biotechnology. Mississippi State University, as an R1 Research University, has been designated as a National Center of Academic Excellence in Cyber Operations, Cyber Defense Research and Cyber Defense Education by the National Security Agency.
Essential Duties and Responsibilities:
1. Maintain department/unit budget and provides budgetary reports to senior management within the unit.
2. Coordinates with other University departments to process financial and personnel transactions. Communicates with the Controller’s office, Procurement and Contracts office on all activities related to accounts receivable and accounts payable for assigned budget. Prepare interdepartmental transfers and budget transfers between budgetary units as required.
3. Reconcile and balance financial records with the Controller’s office on a regular basis, audit financial records for accuracy, availability of funds and conformance to University and departmental policy and procedure.
4. May coordinate financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with university administrators, state, federal, and private funding sources.
5. May participate in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in the accomplishment of established goals.
6. Communicate with staff concerning business matters and advise of proper procedures. Stay abreast of University financial and personnel policies and procedures. Coordinate and maintain personnel functions for assigned unit/department.
7. Participates in the development and implementation of department/unit programs and projects consistent with organizational objectives, contractual arrangements, and/or funding availability.
8. Assists with the development and management of annual operating budget(s).
9. Assists in preparing annual budget based upon previous year's expenses and future requirements.
10. Develops and implements systems to maintain records on employees, equipment and compliance activities.
Minimum Qualifications:
Education: Bachelor’s degree in Business Administration, Accounting, Finance or other appropriate discipline
Experience (yrs.): 1 year directly related to the duties and responsibilities specified
Preferred Qualifications:
Experience with Administrative Banner (including payroll, leave, and ProCard submissions).
OSP proposal systems.
Contract evaluations.
Proficient in Microsoft Excel and other related software.
Knowledge, Skills, and Abilities:
• Skill in organizing resources and establishing priorities.
• Ability to foster a cooperative work environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of customer service principles, techniques, systems, and standards.
• Skill in budget management.
• Knowledge of faculty and/or staff hiring procedures.
• Knowledge and understanding of business management principles and practices.
• Skill in the use of personal computers and related software applications.
• Skill using BANNER system.
• Ability to develop and maintain recordkeeping systems and procedures.
Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.
• Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Applicants must apply online at www.msujobs.msstate.edu by submitting cover letter, resume and provide names and contact information for at least three references.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
