Careers

Administrative Assistant I

Apply now Job no: 508561
Position type: Full-Time 12-Month
Department: 014000 - North MS Research and Extension Ctr
Location: North MS Area
Categories: Support Staff
Position Open Date:

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

The North Mississippi Research and Extension Center (NMREC) is one of four Research and Extension Centers at MSU. NMREC is located in Verona, MS.

Anticipated Appointment Date:

January 1, 2025.

Essential Duties and Responsibilities:

1. Directs, supervises, and coordinates the administrative function of a complex office.
2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
5. Participates in the development, plans, and implementation of programs, office policies, and procedures relevant to unit mission and goals.
6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
8. Keys requisitions, purchase orders, and invoices; assist in contract development and approvals as requested.
9. May arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
10. Greets and welcomes guests and visitors; answer and return phone calls and emails in a timely manner while also directing calls and requests to appropriate personnel.
11. Receives, sorts, and distributes incoming mail; prepare and send outgoing mail.
12. Assists in the support of the Master Gardener statewide program.
13. All other duties as assigned.

Minimum Qualifications:

Education: High school diploma.
Experience: 2 years related to the duties and responsibilities specified.

Substitution Allowed:
Any equivalent combination of related education and related experience may be considered for this position.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
3. Preferred working knowledge of Concur and Banner.

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
* Vision requirements: Ability to see information in print and/or electronically.
* Some day travel required.

Instructions for Applying:

Link to apply:  http://explore.msujobs.msstate.edu/

All applicants must apply online by completing the online application and submitting a cover letter, resume and three professional references.

Screening Date:

November 25, 2024, until filled. 

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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