Position Function:
Reporting to the Director of Fiscal Affairs for Campus Services, the Assistant Director is responsible for the management, supervision, and coordination of departmental business operations, including purchasing/procurement, warehousing, inventory, payroll, departmental billing, budgeting, and reporting.
Salary Grade: 16
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Provide direction, management, and oversight of purchasing/procurement, warehousing, inventory, payroll, departmental billing, budgeting, and reporting
2. Implement strong processes, procedures, and internal controls for all business functions, particularly the purchasing function.
3. Supervise & direct personnel, including work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance.
4. Communicate regularly with the Director of Fiscal Affairs; prepare reports, special analyses, and information reports; present recommendations for changes and/or improvements, monetary control, and adherence to budgets.
5. Develop long and short-range plans, direct staff, promote consistent standards, and ensure applicable procedures are followed in all business functions.
6. Implement financial controls and ensure adherence to all business functions; ensure compliance with university policies and procedures, state, and federal regulations.
7. Audit & analyze financial reports for accuracy and conformance to university and departmental policies and procedures.
8. Coordinate and process personnel actions, as appropriate.
9. Develop and implement systems to maintain records on employees, inventories, and compliance activities.
10. Evaluate and/or negotiate contracts for the purchase of services in coordination with the university purchasing department.
11. Perform related duties as assigned
Supervisory Responsibilities
Supervision of procurement/purchasing, warehousing, inventory, payroll, departmental billing, budgeting, and reporting.
Minimum Qualifications:
Education
Bachelor's degree with a focus in Business Administration, Accounting, Finance, or related field
Experience
Three years of experience in managing accounting and/or business operations and purchasing functions.
Preferred Qualifications:
Five years of work experience directly related to University or general fund accounting and/or purchasing function with strong management and communications skills. Experience in Banner and AiM applications.
Knowledge, Skills, and Abilities:
1. Knowledge of budgeting, financial management, and internal control principles.
2. Knowledge of organizational policies, procedures, and compliance requirements.
3. Experience with Microsoft Office applications (Access, Excel, and Word).
4. Skill in supervising and coordinating the work of staff.
5. Skill in analyzing information and preparing clear, concise reports.
6. Ability to plan, organize, and manage multiple operational functions effectively.
7. Ability to communicate and collaborate effectively with leadership, staff, and external partners.
Working Conditions and Physical Effort
• Difficult to anticipate the nature of the volume of work with certainty beyond a few days.
• Frequent, externally imposed deadlines set and revised beyond the incumbent’s control.
• Meeting deadlines and coordination of unrelated activities are key to the position.
• Frequent walking, sitting, reaching, talking, hearing, and handling objects with hands required.
• Job requires standing, stooping, kneeling, crouching, crawling, and lifting up to 10 pounds.
• Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Apply online at http://explore.msujobs.msstate.edu/ and complete a professional application with a resume and cover letter attached.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
