Position Function:
Manages and coordinates the business operations of a department/unit. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures.
Salary Grade: 15
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Anticipated Appointment Date:
April 2026.
Essential Duties and Responsibilities:
1. Administer fiscal affairs for the Custer Dairy Plant, including but not limited to budgets, revenue contracts, payroll, employment, travel, purchasing and assist with fiscal planning.
2. Coordinates with other University departments to process financial and personnel transactions. Communicates with the Controller’s office, Procurement and Contracts office on all activities related to accounts receivable and accounts payable for assigned budget. Prepares interdepartmental transfers and budget transfers between budgetary units as required.
3. Reconciles and balances financial records with the Controller’s office on a regular basis, audit financial records for accuracy, availability of funds and conformance to University and departmental policy and procedure.
4.Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
5. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in the accomplishment of established goals.
6. Communicates with staff concerning business matters and advise of proper procedures. Stays abreast of University financial and personnel policies and procedures. Coordinates and maintains personnel functions for assigned unit/department.
7. Participates in the development and implementation of department/unit programs and projects consistent with organizational objectives, contractual arrangements, and/or funding availability.
8. Assists with the development and management of annual operating budget(s) based upon previous year's expenses and future requirements.
9. Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information
10. Develops and implements systems to maintain records on employees, equipment, and compliance activities.
11. Develops and implements system for product inventory management.
12. May provide fiscal operation back-up to the Biochemistry, Nutrition, and Health Promotion (BCHNHP) department.
13. Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s degree in Business Administration, Accounting, Finance or other appropriate discipline
Experience (yrs.): 1 year directly related to the duties and responsibilities specified
Preferred Qualifications:
1. Accounting experience
2. Experience with QuickBooks or other similar accounting software
Knowledge, Skills, and Abilities:
• Skill in organizing resources and establishing priorities.
• Ability to foster a cooperative work environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Knowledge of customer service principles, techniques, systems, and standards.
• Skill in budget management.
• Knowledge of faculty and/or staff hiring procedures.
• Knowledge and understanding of business management principles and practices.
• Skill in the use of personal computers and related software applications.
• Skill using BANNER system.
• Ability to develop and maintain recordkeeping systems and procedures.
Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.
• Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
All applicants must apply online at www.msujobs.msstate.edu and attach a cover letter, current resume, and the complete contact information for at least three professional references.
Screening Date:
April 1, 2026, until filled.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
